Position Title: Bilingual Front Desk Coordinator/Office Assistant

Type: Full-Time

Pay rate: Expected $17 - $19 an hour

Supervisor: Human Resource Manager

Hours of Work: Normal hours 8:00 AM-5:00 PM, M-F; Other hours as situations demand

Location: JDA Corporate Office, Austin Texas

Travel:  As needed

FLSA Type: Non - Exempt (Hourly)

Start Date: Immediately

Summary and Definition

The Front Desk Coordinator/Office Assistant will be the first impression of JD Abrams LP for all in person and over the phone interactions. This position will coordinate office activities and operations while providing clerical and administrative support to management. It is also an essential part of this position to be able to translate emails and documents from English to Spanish and to be able to read at a high level of Spanish. In this position it is important to be able to multi task while keeping a professional and friendly disposition.

Responsibilities

• IMPORTANT: Provides Spanish translations, both verbal and written, as needed to ensure communication is maintained with JDA employee owners.
• Creates a welcoming atmosphere to all guests/customers both in person and on the phone.
• Assist with conference room scheduling.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management.
• Oversees telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory.
• Solicit repair or replacements services to maintain the facility in good condition.
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Perform light housekeeping as needed. Like watering plants.
• Ensure facility janitorial custodians are performing.
• Ensure office COVID protocols are being met.
• Performs other related duties as assigned.

What we are looking for:

Knowledge, Skills and Abilities:

• Bilingual (English/Spanish)
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Must have a professional demeanor and be able to be discreet.
• Great can-do attitude.
• Excellent time management skills with a proven ability to meet deadlines and be punctual.
• Dependability
• Must submit to background check and pre-employment drug screening
• Ability to prioritize tasks and be a self-starter.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.

Preferred Qualifications:

• Working knowledge or experience in construction or heavy highway construction.
• Proficient with Microsoft Office Suite.

Ability To:

• Adapt to new innovations and processes
• Quickly acquire and implement individually received training
• Coordinate and interact with other department personnel daily
• Multi-task
• Function effectively as part of a team
• Always maintain discretion and confidentiality
• Work independently

Experience and Education:

• High School Diploma or GED
• Administrative experience: 2 years
• Customer Service: 2 years

Developing your career at Abrams we will:

• Regularly discuss performance objectives to quickly identify growth opportunities.
• Factor personal growth into career development.
• Offer opportunities for development to learn new skills and grow quickly.
• Support employees who want to pursue new roles in the company.

Physical activities/Physical demands: Telephone daily 30%, keyboard manipulation daily 60%; standing 10% daily; bending 10% daily; and stretching/filing 10% daily.

Work environment: The work environment/physical demands characteristics described here are representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.